Manuscript Style Guide

Southern Rural Sociology uses the American Sociological Association (ASA) manuscript style. (See American Sociological Association. 2007. American Sociological Association Style Guide. 3rd ed. Washington, DC: American Sociological Association.)

 

Length, Spacing, Margins, Font Size, and Color

     All copy, including abstracts, footnotes, indented matter, and references, should be double spaced. Lines should not be more than 6 inches long.  Authors should use a single default 12-point font type. Any manuscript printed in smaller type will be returned to the author. Font color should be black and authors should not change font color in their manuscript.

Title Page   

     The title page should contain the full title of the article, the name(s) and institution(s) of the author(s), followed by a line specifying the title and institutional affiliation of each author. Please indicate to which author communications are to be directed and provide the postal address, email address, and phone number of that individual. This cover sheet will be removed before the manuscript is forwarded to reviewers. 

Abstract

     The second page should also include the full title. Do not include authors names or affiliations or other identifying information.  In addition the manuscript abstract should appear on this page.  The word ABSTRACT is followed by an abstract of no more than 150 words.  The abstract should describe: (a) the article topic (in one sentence, if possible); (b) the purpose, thesis, or organizing concept of the article and the scope of the article; (c) the sources of data used, if appropriate; and (d) conclusions, recommendations, and implications. Authors should make their abstracts interesting enough to motivate subscribers to read their articles.

Other Matters

  Begin the text of your paper on page 3.  To permit anonymity in reviewing, repeat the title but do not name the author(s).

Footnotes 

     Use footnotes only to explain material that cannot be justified for inclusion in text or tables. Number the notes consecutively, beginning with footnote 1.

Tables and figures

     Tables should be constructed with the table facility of Microsoft Word or WordPerfect.  Place each table and each figure on a separate sheet in the manuscript. Tables should follow the text. Indicate in the text where each table should be inserted (e.g., "Table 1 about here"). Follow the American Sociological Association (ASA) style for tables.

Graphics

     Graphics may be used in the form of charts/figures or photographs. These graphics should have a material impact on the content of the article and not be used for decorative purposes. No more than 8 graphics may be used with any one article, except at the Editor's discretion.
     It is the responsibility of authors to provide Web-ready, computer- generated graphics suitable for publication. Authors should keep the number of colors they use in graphics to a minimum and make sure the colors are distinct. SRS will not convert graphics to other formats or perform other adjustments such as cropping.
     Graphics should not be too large to fit on a typical computer screen without scrolling. Thus, the largest size should be 500x400 pixels.
     Graphics should be either embedded within a Microsoft Word or WordPerfect document, or included as GIF or JPEG files. Charts/figures should be either embedded drawings or GIF files. Photographs should be in JPEG format.
     No background graphics are acceptable.

Headings

     Use headings to organize the article. Three headings are generally adequate. The first-level heading is left-justified, and uses all caps. The second-level heading is left-justified, italicized, and all words except prepositions (of, into, between, through), articles (a, an, the), and coordinating conjunctions (and, but, or) are capitalized. The third-level heading is indented, italicized, and only the first letter of the first word is capitalized. The third-level heading is followed with a period and is included as part of the text. 

Reference Citations in Text

     Cite all references in the text, where appropriate, by the author's last name, publication year, and (when you quote directly from a work or refer to a specific passage) page number(s). Footnotes are NOT to be used for citations. 

     Depending on sentence construction, the citation will appear as follows: Bowen and Finegan (1999) or (Bowen and Finegan 1999). If a page number is used, it follows the publication year and is set off by a colon: Kennedy and Silverman (1985:276).

     Enclose a series of citations within parentheses, separated by semicolons. Place multiple citations in alphabetical order: (Clemente and Kleiman 1997; Kennedy and Silverman 1995; Lee 1992).

     For works by two authors, cite both last names. For three authors, cite all three last names in the first citation in the text: (Carr, Smith, and Jones 1992a:366); thereafter use only the first author's surname, followed by "et al." in the citation: (Carr et al. 1992a:366). If a work has more than three authors, use "et al." in the first citation and in all subsequent citations. 

     Except as noted above in the case of three authors, make subsequent citations of a source exactly as cited the first time. If an author has two citations in the same year, distinguish them by attaching a or b to the year in both the text and the references: (Ploch 1995a, 1995b). 

The Reference Section

   SRS does not use footnote or endnotes for references. A "References" section should follow the body of the article. It should include only those sources cited in the article. Correctly formatting citations is the responsibility of the author. Arrange the references in alphabetical order, double spaced. Type the first line of each reference item flush to the left-hand margin; indent subsequent line(s) of the item at least three spaces. Supply complete information on each reference. Below are a set of general guidelines:

• List surname, first name, and middle initial (if any) of the first author. If there are additional authors, list their first name, middle initial (if any) and last name in order. Follow by year of publication and then the rest of the citation.
• For two or more references by the same author(s), list them in order of the year of publication. Use six hyphens and a period (------.) in place of the name when the authorship is the same as in the preceding citation.
• Capitalize first letters of major words in titles of articles. Enclose titles of journal articles and book chapters in quotation marks.
• Italicize the name of the journal in which the article appears. 
• Include the volume number, issue number, and page numbers of the journal. None of these are italicized.
• Italicize book titles. Capitalize first letters of major words in titles.
• In book references, include the location and name of the publisher. Name the city in which the publisher is located. Name the state only when the location of the city is not commonly known or when more than one state has a city of that name (e.g., Springfield). Use standard two-letter abbreviations for names of states (e.g., IL, TN, NJ). 
• If a book is a second or later edition, include that information. 

Examples of Reference Section Citations

Article in journal:

Miller, Stephen K., D. Clayton Smith, and Larry S. Ennis. 2006. "The Effects of Race, Place, Class, and Gender on Instructional Strategies in Kentucky's Seventh Grade Science Classes:  Individual and School Level Analyses." Southern Rural Sociology 21(2): 65-88.

Book:

Lobao, Linda M. 1990. Locality and Inequality. Albany: SUNY Press.

Article or chapter in an edited volume:

Zuiches, James J. 1982. "Residential Preferences." Pp. 247-63 in Rural Society in the U.S.: Issues for the 1980s, edited by D.A. Dillman and D.J. Hobbs. Boulder, CO: Westview. 

Government document:

Beale, Calvin L. 1975. The Revival of Population Growth in Nonmetropolitan America. U.S. Department of Agriculture, ERS-605. Washington, DC: U.S. Government Printing Office.

Dissertation:

Smith, Douglas Clayton. 1996. "Power and Process in the Siting of Municipal Solid Waste Incinerators." PhD Dissertation, Department of Sociology, The Pennsylvania State University, University Park, PA.

Unpublished manuscript:

Mundi, Gloria. 1998. "Environmentalism and Youth Activities." Department of Sociology, St. Pippin's College, Cincinnati. Unpublished manuscript.

Presented paper:

Constance, Douglas H. and Jin Young Choi. 2008. "Predictors of Interest In and Practice Of Organic Agriculture." Presented at the annual meetings of the Southern Rural Sociological Association, February 4, Dallas, TX. 

Newspaper article (print):

Goldstein, Alan. 1997. "Dying Patients' Care Varies Widely by Place, Study Says." Washington Post, October 15, p. A1.

Machine-readable data file:

American Institute of Public Opinion. 1976. Gallup Public Opinion Poll #965 [MRDF]. Princeton, NJ: American Institute of Public Opinion [producer]. New Haven, CT: Roper Public Opinion Research Center, Yale University [distributor]. 

On-line journal article:

Wimberley, Ronald and Libby V. Morris. 2002. "The Regionalization of Poverty: Assistance for the Black Belt South." Southern Rural Sociology 18(1):294-306. Retrieved April 30, 2008 (http://www.ag.auburn.edu/auxiliary/srsa/pages/Articles/SRS%202002%2018%201%20294-306.pdf).

On-line newspaper article:

Goldstein, Albert. 1997 "Dying Patients' Care Varies Widely by Place, Study Says." Washington Post, October 15, p.A1. Retrieved October 15, 1997 (http://www.washingtonpost.com/wp-srv/WPlate/1997-10/15/0661-101597-idx.html).