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College of Agriculture > About the College> Administrative Services> Policies & Guidelines > Time Sheets and Leave

Time Sheets and Leave Policies

College of Agriculture and Alabama Agricultural Experiment Station

The College of Agriculture and Alabama Agricultural Experiment Station follow time sheets and leave policies as outlined in the Administrative Professional and the University Staff Handbooks.

Several items which most often cause confusion are outlined below:

  • All leave must be requested and approved by the supervisor using the HR-8 form, which is available at the following Web site:
    www.auburn.edu/administration/human_resources/forms/index.html
  • Annual leave must be pre-approved by the supervisor. Supervisors are not required to approve annual leave if it will interfere or impact with the daily operation of the unit during the requested time.
  • Leave slips must have the original signatures of the employee and the supervisor. Stamped signatures are not permissible.
  • Annual or sick leave may not be used until it has been accrued. Accrual of annual and sick leave takes place at the end of the payroll period. Annual or sick leave forms are not to be turned in after the fact to take advantage of an accrual. If there are insufficient hours to support the requested leave, leave without pay will be processed by the departmental timekeeper.
  • Sick leave slips are to be completed on the work day the employee returns to work.
  • Time sheets are to be filled out and signed by the employee, supervisor, and department head. Approved leave slips are to be attached to the time sheet to insure proper payment. Time sheet forms are located at:
    www.auburn.edu/administration/human_resources/forms/index.html
  • Overtime for non-exempt employees must be pre-approved by the supervisor and the Department Head/Chair.
  • Overtime for non-exempt employees will be paid as compensatory time except in specific or rare situations where overtime pay will be provided. Pay cannot be used unless agreed on in writing and signed by the employee, supervisor(s) and the department head/chair. If compensatory time is used, the Compensatory Time Log is to be attached to the time sheet when compensatory time is used. Compensatory time accrues at the same rate as overtime. The form may be found at the following Web site:
    www.auburn.edu/administration/human_resources/forms/index.html
  • Failure to follow these policies as outlined in this document and the respective employee handbooks can result in disciplinary action.

Date: May 30, 2003